HR Administrator

To maintain accurate administration within all aspects of the employee life cycle, from new starters to leavers including; promotions, salary changes, shift changes, holiday records, T&A records, pensions, private medical insurance and retirement information

To respond promptly and professionally to employee queries

UK GDPR data minimisation, helping to ensure HR remains legally compliant

To assist in the recruitment and selection processes and all related administration

To assist the HR Officer in the booking and organising of training courses

To maintain accurate production training administration and records, liaising with the HR Officer

To administer the Company Sick Scheme, keeping accurate records and paying the correct benefits and to ensure that employees follow the correct procedures.

Absence management, including helping to control sickness/absence levels through the maintenance and reporting from records, liaising with managers (particularly in Production), providing them with statistics which may highlight problem areas and recommending corrective actions

To make recommendations on ex-gratia payments for bereavements, domestic emergencies etc. ensuring consistency and fairness of treatment within general guidelines.

To liaise with Occupational Health with regards to employee welfare

To assist with employee wellbeing campaigns

To deputise for the HR Officer in taking minutes at meetings, including disciplinary/investigation hearings and union meetings

To administer the company private medical scheme

To manage the administration of employee liability claims and accident reporting

To manage the Company car scheme; this includes liaison with insurers regarding claims, maintenance issues, the order and disposal of cars and liaison with Finance with regards to finances and taxes. Ensure the Zurich database is accurate and up to date

To be involved in ad-hoc cross functional projects

Qualifications Required

A minimum of 5 good GCSEs (or equivalent) with a Grade 5 or above in English and Maths.

A- Levels (or equivalent) are desirable

Must hold a Level 3 CIPD qualification

Professional Knowledge

A sound knowledge of HR policies and procedures is required along with advanced knowledge of MS Office, particularly MS Word and Excel.

Personal Attributes

The overriding consideration in this job is confidentiality, which must be total

The jobholder has to work in a complex environment, under pressure, with constant interruptions, yet still be able to meet strict deadlines. Strong analytical skills and the ability to prioritise in such a varied job is essential. High accuracy and attention to detail is required at all times.

Excellent interpersonal skills are required as the jobholder has to communicate with employees at all levels and must be persuasive and diplomatic yet firm. For instance, the job holder may have to make difficult and sometimes unpopular decisions and recommendations and convey these in a positive way.

The jobholder must have the ability to work unsupervised on occasions and still maintain the smooth running of the department